2012 CLAY COUNTY GOLDEN DELICIOUS FESTIVAL VENDOR APPLICATION
2012 September 20-23
Please fill in the details of this application and provide to C.C.G.D.F. Vendor, P.O. Box 416, Clay WV 25043 with fee and proof of liability insurance. Please review all the information on the vendor information pages before applying. Return this application with the vendor fee. All information must be completed unless othewise noted.
Name, Organization or Company: ____________________________________________________________
Contact Person: __________________________________________________________________________
Mailing Address:____________________________________________________________________
State:____________________________________ Zip Code_____________________
Day Phone___________________________ Evening Phone____________________
Email address (optional) _______________________________________________________________
Stand or Trailer Length (In Feet) _____________________________________________
__________110v __________220v __________none __________amps
Complete # of Spaces # of Spaces
Commercial Vendor (attends 2 or more events) _____$135.00 without electric _____ $200.00 with electric
Non-Commercial (local charity) _____ $ 75.00 without electric _____ $110.00 with electric
TOTAL BEING PAID _________________________________ (No electronic payments.) Include a copy of a photo ID for personal checks.
PROOF OF LIABILITY INSURANCE SHOULD BE SUBMITTED WITH THIS APPLICATION OR NO LATER THAN SEPTEMBER 1, 2012. NO CANCELLATION REFUNDS AFTER SEPTEMBER 1, 2012.
Please include a picture of stand or trailer and a description of all items to be sold:
____________________________________________________________________________________________
____________________________________________________________________________________________
General release and acceptance of rules and regulations: The applicant(s) /Vendor has read the rules and regulations and understands them and agrees to abide by said rules. In addition, the applicant(s) does expressly release the Clay County Golden Delicious Festival, the Clay County Commission, the Town of Clay, Clay County Parks and Recreation, and their assigns from all liability for injury, damage or loss to persons or property. If accepted, we understand the enclosed entry fee shall not be refunded in the event that I/We do not attend; nor, if all or part of the Festival is cancelled due to fire, calamity or any other act of God, public enemy, strikes, statutes or ordinance or any legal authority or any other cause beyond our control of the Clay County Golden Delicious Festival Committee. I/We hereby agree to the enforcement of all rules and regulation of the Festival as set forth in this application.
__________________________________________________ ______________________
Signature Date
_____________________________________________________________________________________________
For Festival Use Only:
Funds Received by: _______________________________ Amount Received: ________________________
Date Funds Received: _____________________________ Booth Space/s Assigned: _____________________
2012 Clay County Golden Delicious Festival
Vendor Information
Booths
All vendors are considered to be tenants who are renting a retail space. All vendors are self-responsible to comply with all Federal, State, and Local laws including health codes, lottery laws, taxes, licensing and all other applicable laws. All vendors must provide and are responsible for their own equipment. Booths, structures, tables and displays are erected in the street and must face the sidewalk. Booths can start 2' on sidewalk and cannot extend beyond 8' into the street. No items are permitted on the sidewalks. A booth rental size is 10'x20'. (anything over 20’ will be required to purchase an additional booth space).
Vehicles
Unloading/Loading. Vehicles must comply with single-lane parking during the unloading/loading process.
An emergency lane will remain open at all times.
Fees Without Electric With Electric
Booth Space Commercial (attends 2 or more events) $135.00 $200.00
Non-Commercial $ 75.00 $110.00
Rules and Regulations
1. No Vendor may dismantle any booth before closing time on Sunday.
2. Vendors may not interfere with adjacent booths in any way.
3. No Vendor may sell their assigned space to another Vendor or share their stand with any non-applicant.
4. No changing or swapping of assigned spaces.
5. Setup: Vendors may drive up to load or unload. You must load or unload your goods and drop them into your
space as quickly as possible and remove your vehicle from the area. No space will be sold for parking of
personal vehicles next to Vendor stands. No personal vehicles will be permitted in the selling areas.
6. Breakdown: Booths must be dismantled and ready to load before vehicles are brought into the selling area.
7. Vendors are responsible for their own trash removal. Please have the area as clean as you found it.
8. Liability Insurance must be obtained at the Vendors expense. The “Clay County Golden Delicious
Festival” and the“Clay County Commission” must to be named additional insured and a certificate
must be provided before set-up; and, a copy for the Director must be made available .
9. Failure to notify the festival in advance of any cancellation, as well as failure to comply with all Festival rules,
may affect future participation. No refunds will be made after September 1, 2012.
10. A $25.00 fee will be accessed for all returned checks.
11. Vendors are responsible for collecting 6% sales tax on items sold and are required to have a WV tax number.
The Vendor is responsible for all tax reporting to the State of West Virginia.
12 The Clay County Golden Delicious Festival Committee reserves the right to relocate or dismiss any Vendor or
selling activity. No Vendor will set up until a Festival Official has given the okay.
13. Vendors are responsible to comply with all Federal, State and Local laws with regard to food handler safety.
14. No Vendor may sell any article with the name, Clay County Golden Delicious Festival, on it without prior
approval from the Festival Committee.
15. Vendors are placed on a first paid, first placed location status with consideration for availability of utilities.
Suggested Hours for Booths: (set-up is generally permitted after 5:00 on Wednesday)
Thursday 5:00 PM to 10:00 PM, Friday 9:00 AM to 11:00 PM,
Saturday 9:00 AM to 11:00 PM, Sunday 11:00 AM to 3:00 PM
Please make your area as attractive and professional as possible. Please conceal items such as soda cans, Styrofoam cups, ice chests, cardboard boxes, etc.
Articles not to be sold: lewd/suggestive T-Shirts/Sweat Shirts or ball caps, aerosol confetti/paint, laser-lights, colored hair spray, bad odor poppers, smoke bombs, blow guns or blow gun ammunition, paint ball guns or paint ball ammunition, fireworks, alcohol, air horns or any articles that would stain or damage another persons clothing or dignity and/or any other unlawful product as per West Virginia State Law. This list of articles is subject to change.
2012 FESTIVAL DATES: SEPTEMBER 20-23, 2012
